Physical Address

304 North Cardinal St.
Dorchester Center, MA 02124

video management software

5 Smart Tips on How to Choose the Best Video Management Software

Video management software is a vital element in your surveillance system. The software helps you set alerts, monitor your property, establish video recording, and more. 

With video management software, you can detect any motion that’s captured on your camera. Moreover, you’re able to review the recorded video to find important details that you may have missed before. 

In the past, many organizations have implemented a system to view and check video footage through a centralized network recorder (NVR) and digital video recorder (DVR) software. While it used to be an effective method, these options aren’t relevant these days. 

With the growth of technology, the modern system has offered a developed approach to capture video footage seamlessly. You can manage camera settings and turn on or off the system alerts right on your dashboard. You also have more capabilities to navigate and change your preference with video management software. 

Why Use Video Management Software? 

Although the old ways of using a video recorder in your surveillance system have worked, you’re limited to managing the entire process without physically being there. Video management software, however, can help you make changes even when you’re not present. 

The ease of use and a wider capability are among the main reasons why people have shifted to using the software. Video management software allows you to be in full control, manage settings, and get quickly trained to use it right at your dashboard.  

Their user-friendly controls have attracted many people to finally use video management software to help them monitor their property. As the software itself doesn’t need a certification to operate, you can then delegate others and get them onboarded quickly. 

Related article:
Youtube to Mp3 Best Converter: 18 Best Downloaders

Five Tips for Finding the Best Video Management Software

1. Have risk management

First off, you need to answer these questions.

  • Who is going to use the software?
  • Will they need your help?
  • Will they implement your instructions? 

These questions above are critical when looking for good video management software for your organization. After all, you need to find the best of its class and one that will help you the most. 

Carefully answer these questions while looking for the right person to operate the video tools. This is a risk assessment stage, where you need to know the vulnerability of your resources once the management software is set in your place. This assessment will also help you discover issues that may arise during the process. 

2. Know your expectations

It’s important to set expectations before progressing to implement new technology. You need to ensure that everyone in your organization is on the same page with you. 

You may consider choosing software with sophisticated features when in reality, you don’t need all of them. The features may mislead you at first glance because they look fantastic and seem to have a better system to help monitor your property but you only need features that solve your problem. 

In the same way, you can ask for a second opinion to ensure whether a certain software feature and functionality work for the entire organization. 

When setting an expectation, you can then decide which video content management software will help you solve the problem. An expensive one won’t necessarily fulfill your expectations if it’s simply not for your business. You may as well need to configure its maintenance.

Understanding the software system and what to do when something goes awry will prevent you from missing it right when you need it the most. That’s why having expectations allows you to consider purchasing the software wisely. 

3. Get the best storage for your need

Generally, you can find two types of storage in the market: cloud-based and on-site storage. The difference between both of them is your capability to handle a vast bandwidth and video footage. The cost difference is also one of the main considerations when choosing the desired storage. 

If you tend to side with traditional options, using on-site storage is your best choice. You can quickly collect the recorded videos and other footage right from your devices. Besides, you can always do a cloud backup anytime for extra storage and keep the file safer. 

On the other hand, a cloud-based storage system is way more popular ever since the advent of the internet. You don’t need to work on manual backup every time new footage is recorded. Having cloud-based storage will also save you more time. You can then proceed to work on other things. 

4. Know your investment value

Purchasing video management software can cost you a lot of money. It’s expensive, and more importantly, you will also deal with the cost of maintenance. By the end of the day, you will regard the software as one of your assets. 

That’s why it’s crucial to acknowledge every purchase decision with a mindset of investment. You’re running a business anyway; every outgoing cost should benefit your organization. 

So, when you decide to purchase or create video management software, whether it’s the most expensive in its class or the most popular ones, make sure that it’s worth the money. You may as well calculate the depreciation cost of your software. 

Knowing the software analysis allows you to maintain it better and prepare for the unexpected cost that may arise.  

5. Choose IP over analog

Although the analog system is the oldest method of video surveillance, it’s not feasible to the current trends and technology. With Internet Protocol (IP), you have bigger access to view video footage from any devices that are connected to the internet.  

The resolution is also unmatched compared with the analog system. You can easily zoom in or out seamlessly. The image is also crystal clear, which results in giving you the most benefit of all. Moreover, you have the capability to share the video footage with everyone besides your team members. 

It’s also low in maintenance, which is something that you need to consider for future usage. Maintenance is often the reason why you spend more money on management software. When you use an IP system, you’ll cut half of your maintenance cost.


Video management software is highly needed for every organization aiming to protect its property. With the software, you can rest assured that the tool will work on its own, and you don’t need to practically be there handling all the work.

When choosing the best video management software, you need to consider whether it meets your expectations and is in line with the budget. You may take a look at the features and functionally; however, it’s wise to also include the software maintenance as consideration. 

Find out the right video management software that fits your purpose with the tips above. 


Andre Oentoro is the founder of Breadnbeyond, an award-winning explainer video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order). 

Parker Casio Patty
Parker Casio Patty

I am a Digital Marketer and Growth Specialist who helps small and mid-sized enterprises grow their brand and build an audience online. I enjoy reading when I’m not working on my projects.

Articles: 160